Minutes of Northern Beaches Council Meeting

That:

1. Items 9.2, 9.5, 9.7, 11.1, 13.2, 13.3, 14.2 and 17.4 are dealt with by exception with the recommendations being adopted.

2. The report for item 17.4 is to be treated as confidential in accordance with section 11 (3) of the Local Government Act 1993, as it relates to matters specified in section 10A (2) of the Local Government Act 1993.

CARRIED

9.2 Councillor Strategic Planning Weekend - Outcomes

069/25 Resolved

That Council:

1. Note the outcomes of the Councillor strategic planning weekend held on 22 and 23 March 2025.

2. Note that it will continue to:

a. seek to continue to find operational efficiencies to expand its forward improvement plan

b. review its services in line with community demand and financial sustainability

c. prioritise service and infrastructure delivery based upon community need and aspirations

d. further focus on the long-term initiatives of Council, acknowledging that the aspirations of the community as outlined in the Community Strategic Plan are intergenerational and will need to be addressed across multiple terms of Council.

RESOLVED BY EXCEPTION

9.5 Benchmarking Program - Financial year 2022/23

070/25 Resolved

That Council note the performance results for the 2022/23 core benchmarking program on finance, workforce and operations.

RESOLVED BY EXCEPTION

9.7 Audit Risk and Improvement Committee Confirmed Minutes - 3 December 2024

071/25 Resolved

That Council note:

1. The confirmed minutes of the Audit, Risk and Improvement Committee meeting held on 3 December 2024.

2. The minutes do not seek action from Council.

RESOLVED BY EXCEPTION

11.1 Minutes of the Northern Beaches Bush Fire Management Committee held 3 December 2024

072/25 Resolved

That Council note:

1. The confirmed minutes of the Northern Beaches Bush Fire Management Committee meetings held on 3 December 2024.

2. The minutes do not seek action from Council.

RESOLVED BY EXCEPTION

13.2 Alternative Procurement - Lease and Licence Village Park Cafe/Restaurant - 1 Park Street Mona Vale

073/25 Resolved

That Council:

1. Resolve pursuant to section 55(3)(i) of the Local Government Act 1993, that a satisfactory result would not be achieved by inviting tenders for the lease of the café / restaurant at 1 Park Street, Mona Vale, due to the unavailability of competitive or reliable tenderers for the following reasons:

a. Council has recently run a tender process for the restaurant and cafe premises which did not result in a successful outcome.

b. The current soft market conditions for hospitality businesses have resulted in fewer operators seeking new locations and opportunities to invest capital in new sites.

c. Council’s recent hospitality tenders have received a low number of submissions, with many failing to provide the comprehensive information required in a Council tender process.

d. It is common practice in the hospitality industry for tenants to secure premises through commercial negotiations rather than formal tender processes.

2. Engage a leasing agent to find suitably qualified food and beverage operators for the lease the café / restaurant located within Council Community Land Part Lot 100 DP 1047405, forming part of Village Park Reserve, 1 Park Street, Mona Vale.

3. Delegate authority to the Chief Executive Officer to appoint and enter a suitably qualified operator or operators for the café / restaurant.

4. Delegate authority to the Chief Executive Officer to do all things necessary and execute all relevant documentation to give effect to this resolution.

RESOLVED BY EXCEPTION

13.3 Review of the Management of Beach and Water Safety Policy

074/25 Resolved

That Council adopt the Management of Beach and Water Safety Policy.

RESOLVED BY EXCEPTION

14.2 Notice of Motion No 13/2025 - Bantry Bay Explosives Depot – State of Disrepair

NOTE: Councillor Hrnjak submmited this notice of motion

075/25 Resolved

9.0 Corporate Services Division Reports

That Council:

1. Note the inherent historical and cultural value of the heritage-listed former Bantry Bay Explosives Depot at Middle Harbour.

2. Note with concern the current state of the complex which has continued to be neglected, vandalised and enveloped with highly flammable overgrowth, most visibly seen in the condition of Building No. 5, which is no longer waterproof due to a collapsing roof.

3. Write to the Department of Planning, Industry and Environment and the NSW National Parks & Wildlife Service detailing our concerns regarding the current state of the Bantry Bay Explosives Depot and request that these organisations coordinate the proper maintenance, management and ongoing protection of the site.

RESOLVED BY EXCEPTION

17.4 RFT 2024/180 - Design Services for Condover Reserve Remediation & Stabilisation

076/25 Resolved

Cr Grattan / Cr Bingham

That:

1. In accordance with section 178(1)(b) of the Local Government (General) Regulation 2021, Council decline to accept the tender received for RFT 2024/180 – Design Services for Condover Reserve Remediation & Stabilisation.

2. In accordance with section 178(3)(b) of the Local Government (General) Regulation 2021, Council invite, in accordance with section 167, 168 or 169 fresh tenders based on the same or different details.

RESOLVED BY EXCEPTION

7.0 Mayoral Minutes

7.1 Mayoral Minute No 4/2025 - Review of NSW Government's Permit Parking and Pay Parking Guidelines

077/25 Resolved

Cr Heins

That Council:

1. Note the State Government’s draft review of the Permit Parking Guidelines.

2. Note the significant impact these changes will have on an already strained budget and the impact on parking throughout the local government area.

3. Write to the NSW Premier, NSW Minister for Transport, Leader of the Opposition and Shadow Minister for Transport and Roads, and request local State MPs make representations on Council’s behalf to:

a. oppose proposed changes to the Permit Parking Guidelines and the impacts these changes will have on the community

b. request the NSW Government provide clear justification for any proposed changes, including evidence-based assessments of parking issues, and engage in meaningful consultation with local councils before implementing new policies

c. request that Northern Beaches Council continue to have autonomy to manage local parking demand, as it has done effectively since amalgamation, rather than be subject to broad, one-size-fits-all state policies

d. if the proposed changes were to proceed, request the NSW Government provide funding to cover the cost to councils of the proposed changes in the Parking Permit Guidelines, to provide them to renters.

4. Request the CEO provide a briefing note back to Councillors on the feasibility of requiring landlords to share one of their permits with tenants.

Voting

FOR: Unanimous

Carried

9.1 Public Exhibition - Draft Community Strategic Plan 2025-2040, Resourcing Strategy, Delivery Program 2025-2029, Operational Plan and Budget 2025/26

That the draft Community Strategic Plan 2040, Delivery Program 2025-2029, Operational Plan 2025/26 (including Fees and Charges and Pricing Methodology), Workforce Management Strategy 2025-2029, Long-Term Financial Plan 2025-2035 and Asset Management Policy, Strategy and Plans 2025-2035 be placed on public exhibition for a minimum of 28 days with the outcome reported to Council.

078/25 Resolved - Adjourn the Meeting

That in accordance with clause 19.1 of the Code of Meeting Practice the meeting be adjourned for 10 minutes.

CARRIED

Cr Harvey / Cr De Luca

That:

1. The final paragraph on page 46 of the Draft Community Strategic Plan 2040 (CSP) be amended to:

Update the CSP to establish that Council will be setting clearer community emissions goals to align with the financial risks and targets set by state and federal governments.

2. The Improvement Plan within the draft Delivery Program 2025-2029 is amended to reinstate the Frenchs Forest New Year’s Fireworks event, with a budget allocation of $31,160, and the 2025/26 budget presented to Council for adoption in June 2025 incorporates this event.

3. The draft Community Strategic Plan 2040, Delivery Program 2025-2029, Operational Plan 2025/26 (including Fees and Charges and Pricing Methodology), Workforce Management Strategy 2025-2029, Long-Term Financial Plan 2025-2035 and Asset Management Policy, Strategy and Plans 2025-2035 be placed on public exhibition for a minimum of 28 days with the outcome reported to Council.

079/25 Resolved - Cr - Extension of Time

That Cr Harvey be granted an extension of 2 minutes to address the meeting.

CARRIED

That:

1. The final paragraph on page 46 of the Draft Community Strategic Plan 2040 (CSP) be amended to:

Update the CSP to establish that Council will be setting clearer community emissions goals to align with the financial risks and targets set by state and federal governments.

Cr De Luca / Cr Singh

That:

1. The IP&R documents attached to item 9.1 be revised and amended by the following:

a. Operation Expenditure (OpEx) - Income

i. Rate Revenues for 2025/26 be held at the 2024/25 permissible yield, then indexed by 2% each year in the subsequent 9 years.

ii. Income from statutory DA fees for 2025/26 be increased by 35% above its second quarter forecast for 2024/25, then indexed by +3% each year in the subsequent 9 years.

iii. Income from investments in 2025/26 be increased by 20% above its 2024/25 forecast, then indexed by +5% each year in the subsequent 9 years.

iv. Income from all other sources for 2025/26 be set at +10% above their 2024/25 December quarter forecasts, then indexed by +5% each year in the subsequent 9 years.

v. The section 7.11 and section 7.12 development contribution rates be amended by CPI each year and revenues from these plans be increased by 45% above their December quarter forecast published in the February 2025 report to Council, then indexed by +15% each year in the subsequent 9 years.

vi. A revenue Contra allowance equal to the total depreciation expense on non-realisable assets be appropriated each year over 10 years.

vii. A revenue Contra allowance equal to the maintenance expense used on realisable assets be appropriated each year over 10 years.

b. Operational Expenditure (OpEx) - Expenses

i. Employment Costs be reduced by 20% for 2025/26 and then indexed by +3% for each year in the subsequent 9 years.

ii. Directorates and Staff establishment be reduced by 25% over the next 9 months.

iii. All materials and contracts expenses be reduced by 30% for 2025/26 and then indexed by +3% for each year in the subsequent 9 years.

iv. All other OpEx expenses, excluding depreciation, be reduced by 15% in 2025/26, then indexed by +3% for each year in the subsequent 9 years.

v. A revenue Contra allowance equal to the total depreciation expense on non-realisable assets be appropriated each year over 10 years

vi. A revenue Contra allowance equal to the maintenance expense for realisable assets be appropriated each year over 10 years.

c. Capital Expenditure (CapEx)

i. CapEx for new plant, equipment, and light fleet be suspended and shown as nil for each of the next 4 year.

ii. All CapEx on transport infrastructure be reduced by 35% for 2025/26, then indexed by +3% for each year in the subsequent 9 years.

iii. Direct employment costs of staff delivering CapEx projects be capitalised at 45% of CapEx and 100% for design and supervision staff.

iv. All allocations for new assets be reduced to nil.

2. The delegations to the CEO are hereby amended to require all CapEx greater than $750,000 to be subjected to a business case, prepared by staff (not consultants) and the approval of the elected council.

3. As a matter of policy, the Council, subject to an approved business case, will only fund from capital reserves or from long-term loans for intergenerational capital projects that have 10 or more years in serviceable life.

4. A revised Asset Management Plan be prepared for the council’s consideration in 2029.

5. The operating result:

a. The governing body establishes the net operating result not to exceed +5% or fall below -15% of total revenue from ordinary operations.

b. Revised IP&R documents be presented to Council.

c. The Revised IP&R documents be presented to a future council meeting for approval for public exhibition.

Voting

FOR: Cr Giltinan, Cr De Luca and Cr Singh

AGAINST: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE FOLLOWING AMENDMENT

080/25 Resolved - Adjourn the Meeting

Cr Beaugeard / Cr De Luca

That in accordance with clause 19.1 of the Code of Meeting Practice the meeting be adjourned for 10 minutes.

CARRIED

Cr De Luca / Cr Giltinan

That Council:

1. Amend Item 9.1 Public Exhibition - Draft Community Strategic Plan 2025-2040, Resourcing Strategy, Delivery Program 2025-2029, Operational Plan and Budget 2025/26 to include:

a. Delete the proposed the Manly Winter Event amounting to a cost saving of $214,868 noting that the Budget already includes several other Events in Manly including the Manly Jazz Festival costing $256,929 and the Sun Run that made a profit of over $60,000.

b. Reduce the $41,315 allocated to Australia Day Events by $21,315 and re-allocate those funds to the Community event grants and sponsorship program so that community, charitable and sporting organisations and local small businesses can apply for Grant Funding to conduct Events on Australia Day and consequentially amend Council’s respective Policy to facilitate this.

c. Delete Picnic in the Park proposed expenditure of $46,064 and re-allocate those funds to the Community event grants and sponsorship program so that community, charitable and sporting organisations and local small businesses can apply for Grant Funding to conduct Events on Australia Day and consequentially amend Council’s respective Policy to facilitate this.

d. Delete Place Event – Open air cinema - amounting to a cost saving of $39,790.

e. Delete International Womens’ Day proposed expenditure of $9,600 and re-allocate those funds to the Community event grants and sponsorship program so that community, charitable and sporting organisations and local small businesses can apply for Grant Funding to conduct Events on Australia Day and consequentially amend Council’s respective Policy to facilitate this.

f. Reduce the allocation of $115,000 to Arts and creativity grants to $50,000 amounting to a $65,000 saving.

g. Reduce the allocation of $132,443 to Community library grants to $50,000 amounting to a $82,443 cost saving.

h. Noting that since 2017 the over $5.4 million loss on the Manly Art Gallery and Museum, the $3.2 million loss on the Glen Street and the over $107,000 loss on the Creative Art Spaces at Curl Curl, Mona Vale and Avalon that the Budget for these facilities be reduced by 50% and the CEO be requested to furnish a report to Council on strategies to reduce losses for these facilities at the earliest opportunity.

i. Request the CEO to furnish a report, at the earliest opportunity, to review past and introduce a new Sporting Users Levy to assist with maintenance costs and new sporting infrastructure.

j. Defer any proposed expenditure on Manly SLSC pending grants from State and Federal Governments.

2. That the CEO be requested not to pursue the direct employment of Life Guards from the former Pittwater LGA, that will add unnecessary salaries and oncosts to Council and ratepayers as well as occasion unnecessary expenditure on required new infrastructure already provided by ALS.

Voting

FOR: Cr Giltinan, Cr De Luca and Cr Singh

AGAINST: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE ORIGINAL MOTION

081/25 Resolved - Motion be put

Cr Grattan / Cr Robins

That the motion be now put.

CARRIED

082/25 Resolved - Motion

Cr Korzy / Cr Bingham

That:

1. The final paragraph on page 46 of the Draft Community Strategic Plan 2040 (CSP) be amended to:

Update the CSP to establish that Council will be setting clearer community emissions goals to align with the financial risks and targets set by state and federal governments.

Voting

FOR: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

AGAINST: Cr Glanville, Cr Giltinan, Cr De Luca and Cr Singh

Carried

9.3 Revocation of Advertising and Advertisements Policy and A-frame Signs and Merchandise Offered for Sale Policy

That Council:

1. Defer this item until after it has received a briefing, to include confirmation of where identical controls are located in the relevant Acts of Parliament.

2. Receive a list of deferred items through the Councillor Bulletin.

Cr De Luca / Cr Giltinan

That Council:

1. Defer this item until a briefing note is prepared by the CEO, to include confirmation of where identical controls are located in the relevant legislation.

2. Receive a list of deferred items through the Councillor Bulletin.

Voting

FOR: Cr Hrnjak, Cr Giltinan, Cr De Luca and Cr Singh

AGAINST: Cr Robins, Cr Williams, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE ORIGINAL MOTION

083/25 Resolved

Cr Korzy / Cr Bingham

That Council:

1. Defer this item until after it has received a briefing, to include confirmation of where identical controls are located in the relevant Acts of Parliament.

2. Receive a list of deferred items through the Councillor Bulletin.

Voting

FOR: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Giltinan, Cr Dillon and Cr Korzy

AGAINST: Cr De Luca, Cr Singh and Cr Heins

Carried

9.4 Draft Risk Appetite Statement

084/25 Resolved

Cr Hackman / Cr Grattan

That Council adopt the Risk Appetite Statement with the following replacement wording for the Environmental risk category statement on page 3 of the draft Risk Appetite Statement:

Risks associated with

· Preserving the natural environment – resistant

· Impacts of natural hazards and climate change - resistant

· Innovative environmental and sustainability solutions - receptive

Primary Risk Appetite Statement

Council is RESISTANT to risks that increase the impact of natural hazards and climate change, and negatively impact the natural environment. In this instance, Council chooses safer options with small amounts of adverse exposure.

Secondary Risk Appetite Statement

In specific circumstances, where it relates to reducing the above primary environmental risks, Council is RECEPTIVE to implementing innovative options that are likely to improve outcomes, over potential risk exposure.

Voting

FOR: Cr Williams, Cr Hrnjak, Cr Hackman, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon and Cr Korzy

AGAINST: Cr Robins, Cr Beaugeard, Cr Giltinan, Cr De Luca, Cr Singh and Cr Heins

Carried

9.6 Monthly Investment Report - February 2025

085/25 Resolved

Cr Grattan / Cr Beaugeard

That Council:

1. Note the Investment Report as at 28 February 2025, including the certification by the Responsible Accounting Officer.

2. Receive a briefing note about the feasibility and implications of shifting investment from fossil-fuel investing authorised deposit-taking institutions (ADIs) to non-fossil-fuel investing ADIs.

Voting

FOR: Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

AGAINST: Cr Robins, Cr Giltinan, Cr De Luca and Cr Singh

Carried

10.0 Community and Recreation Division Reports

10.1 Review of the Community Centres Policy

Cr Robins / Cr Bingham

That Council adopt the Community Centres Policy.

Cr Korzy / Cr Glanville

That Council adopt the Community Centres Policy, subject to an amendment to replace the existing second dot point under Principles (page 1) with ‘Strategically situated in centres and other key locations that are visually prominent, accessible and close to public transport.’

Voting

FOR: Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon and Cr Korzy

AGAINST: Cr Robins, Cr Giltinan, Cr De Luca, Cr Singh and Cr Heins

Carried

THE AMENDMENT WAS CARRIED AND BECAME THE MOTION

086/25 Resolved - Motion

Cr Korzy / Cr Glanville

Voting

FOR: Unanimous

Carried

13.0 Transport and Assets Division Reports

13.1 Outcome of Public Exhibition - Safer Neighbourhoods Program - Traffic Proposals

Cr Grattan / Cr Beaugeard

That Council:

1. Endorse the Safer Neighbourhoods program as the key implementation action for MOVE – Northern Beaches Transport Strategy 2036 -Theme 1 - Accessible and Liveable Places and 2 of the 4 pillars in the Council’s Road Safety Plan, Safe Speeds and Safe Roads.

2. Endorse the 3 revised proposals for the Safer Neighbourhoods program for implementation, subject to approval by the Northern Beaches Council Local Traffic Committee.

3. Request the Northern Beaches Council Local Traffic Committee review the proposed traffic calming measures in North Balgowlah causing the greatest resident objections such as:

· the number of traffic calming measures

· the need for chicanes in quiet backstreets

· the loss of parking spaces

and provide the opportunity to hear representations from residents on the impact of these changes.

4. Note the consistent feedback and strong demand for more footpaths in North Balgowlah to support pedestrian safety, especially around schools, and prioritise in the future works program.

5. Write to the NSW Government asking it to consider reducing speed limits in all school zones from 40 km/h to 30 km/h, given they are areas of high pedestrian activity and the particular vulnerability of children within these areas.

Cr De Luca / Cr Robins

That Council:

1. Defer Narrabeen to Mona Vale and North Balgowlah pending answers to those that made a representation at the Council meeting of 15 April 2025 as well as those that have made written representations.

2. Defer Avalon to Palm Beach precinct until the next Council meeting.

Motion Dealt with in Seriatim

Cr De Luca / Cr Robins

That item 13.1 points 1 and 2 be dealt with in seriatim.

Voting

FOR: Cr Robins, Cr Bingham, Cr Giltinan, Cr De Luca, Cr Singh, Cr Dillon and Cr Korzy

AGAINST: Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan and Cr Heins

Lost

Cr De Luca / Cr Robins

That Council:

1. Defer the Narrabeen to Mona Vale precinct and North Balgowlah precinct pending answers to those that made a representation at the Council meeting of 15 April 2025 as well as those that have made written representations and a site visit for Manly ward Councillors of the North Balgowlah precinct.

2. Defer the Avalon to Palm Beach precinct until the next Council meeting.

Voting

FOR: Cr Robins, Cr Grattan, Cr Bingham, Cr Giltinan, Cr De Luca and Cr Singh

AGAINST: Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE ORIGINAL MOTION

087/25 Resolved - Motion

Cr Grattan / Cr Beaugeard

That Council:

2. Endorse the 3 revised proposals for the Safer Neighbourhoods program for implementation, subject to approval by the Northern Beaches Council Local Traffic Committee.

3. Request the Northern Beaches Council Local Traffic Committee consider and review the proposed traffic calming measures in each area causing the greatest resident objections such as:

· the number of traffic calming measures

· the need for chicanes in quiet backstreets

· the loss of parking spaces

· the concerns raised by residents at the 15 April 2025 meeting as well as correspondence received from residents.

and provide the opportunity to hear representations from residents on the impact of these changes.

4. Note the consistent feedback and strong demand for more footpaths to support pedestrian safety, especially around schools, and prioritise in the future works program.

Voting

FOR: Unanimous

Carried

17.0 Confidential Matters – Closed Session

088/25 Resolved

Cr Heins / Cr Robins

That:

1. The order of business change to bring forward 17.1, 17.2 and 17.3 to be dealt with immediately.

2. In accordance with the requirements of section 10A of the Local Government Act 1993 as addressed below, Council resolve to close the meeting to the public to consider and discuss:

a. Item 17.1 RFT 2024/021 - Community Centres Keyless Access on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it [10A(2)(d(i)) Local Government Act 1993].

This report discusses/provides advice concerning commercial tenders. On balance, the public interest in preserving the confidentiality of the information about the matter outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information would result in the release of commercial in confidence information.

b. Item 17.2 RFT 2024/128 - Services For Onsite Management of Currawong Beach Cottages on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it [10A(2)(d(i)) Local Government Act 1993].

c. Item 17.3 RFT 2025/026 - Stuart Sommerville Bridge Repairs on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it [10A(2)(d(i)) Local Government Act 1993].

3. The resolutions passed by Council in closed session be made public after the conclusion of the closed session and such resolutions be recorded in the minutes of the Council meeting.

CARRIED

NOTE: The meeting moved into closed session at 10.18pm

18.0 Report of CONFIDENTIAL Resolutions

In accordance with Council’s Code of Meeting Practice clause 15.22 the resolutions of confidential reports resolved by exception earlier in the meeting and resolutions passed in closed session were displayed on the public screens and livestream of the meeting webcast

17.1 RFT 2024/021 - Community Centres Keyless Access

089/25 Resolved

Cr Beaugeard / Cr Williams

That Council:

1. Accept the tender of Independent Locksmiths & Security Pty Ltd for RFT 2024/021 – Community Centres Keyless Access for the sum of $120,278 excluding GST, for installation at the initial 8 sites and an annual service fee (for 8 sites) of $9,960 excluding GST, with an option to extend the contract based on the schedule of fees submitted, subject to satisfactory performance and availability of funding.

2. Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution.

Voting

FOR: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Dillon, Cr Korzy and Cr Heins

AGAINST: Cr Giltinan and Cr De Luca

ABSENT: Cr Singh

Carried

17.2 RFT 2024/128 - Services For Onsite Management of Currawong Beach Cottages

090/25 Resolved

Cr Grattan / Cr Korzy

That Council:

1. Accept the tender of A.M Oliver & C.M Oliver for RFT 2024/128 – Services for Onsite Management of Currawong Beach Cottages for the sum of $300,000 per annum (excluding GST) plus annual CPI increases, with a further 2-year option by mutual agreement. In addition, if the Currawong Beach Cottages generate income exceeding the set turnover baseline, an incentive payment of 10% of the surplus revenue will be payable.

2. Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution.

Voting

FOR: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Giltinan, Cr De Luca, Cr Dillon, Cr Korzy and Cr Heins

AGAINST: Nil

ABSENT: Cr Singh

Carried

17.3 RFT 2025/026 - Stuart Sommerville Bridge Repairs

091/25 Resolved

Cr Korzy / Cr Bingham

That:

1. In accordance with section 178(1)(b) of the Local Government (General) Regulation 2021 Council decline to accept any of the tenders received for RFT 2025/026 - Stuart Sommerville Bridge Repairs.

2. In accordance with section 178(3)(e) of the Local Government (General) Regulation 2021, Council enter into negotiations with Duratec Limited with a view to entering into a contract in relation to the subject matter of the tender.

3. In accordance with section 178(4)(a) of the Local Government (General) Regulation 2021, Council’s reasons for declining to invite fresh tenders or applications as referred to in section 178(3)(b)–(d) of the Local Government (General) Regulation 2021 are that:

a. given the processes undertaken where 33 companies downloaded the tender documents on Tenderlink, 7 companies attended the pre-tender meeting and 2 companies submitted tenders, inviting fresh tenders or applications would be unlikely to result in a significantly different outcome or an improved result for Council.

b. in the circumstances, the best outcome for Council is likely to be achieved by direct negotiation.

4. In accordance with section 178(4)(b) of the Local Government (General) Regulation 2021, Council’s reasons for determining to enter into negotiations with Duratec Limited are:

a. the tender from Duratec Limited demonstrated that the entity has the capability to undertake the works

b. the tender from Duratec Limited demonstrated a clear understanding of the key project risks and provided a sound methodology to manage and control these risks

c. the tender from Duratec Limited demonstrated through its tender submission that it has the experience to perform the work to the level required.

5. Delegate authority to the Chief Executive Officer to enter into negotiations with Duratec Limited and subject to the Chief Executive Officer being satisfied with the outcome of those negotiations, enter into a contract with Duratec Limited in relation to the subject matter of the tender and to execute all necessary documentation to give effect to this resolution.

Voting

FOR: Cr Robins, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Bingham, Cr Giltinan, Cr De Luca, Cr Dillon, Cr Korzy and Cr Heins

AGAINST: Nil

ABSENT: Cr Singh

Carried

17.4 RFT 2024/180 - Design Services for Condover Reserve Remediation & Stabilisation

076/25Resolved