Sue Heins (Mayor)

Candy Bingham (Deputy Mayor)

Jody Williams

Ethan Hrnjak

Joeline Hackman (left the meeting at 10.30pm)

Nicholas Beaugeard

Kristyn Glanville

Bonnie Harvey

Sarah Grattan (left the meeting at 11:19pm)

Ruth Robins

Bob Giltinan OAM JP

Vincent De Luca OAM

Mandeep Singh JP (left the meeting at 11.36pm)

Rowie Dillon

Miranda Korzy

Scott Phillips

Chief Executive Officer

Kelly Loveridge

Chief Operating Officer

David Kerr

Director Community & Recreation

Todd Dickinson

Director Environment & Open Space

James Farrington

Director Planning & Place

Campbell Pfeiffer

Director Transport & Assets

Caroline Foley

Chief Financial Officer

Eskil Julliard

General Counsel

Sarah Dunstan

Executive Manager Governance & Risk

Elspeth Cronin

Executive Manager Customer Service

Leanne Laughton

Executive Manager Environment & Resilience

Brett Andrew

Executive Manager Transport & Civil Infrastructure

Kristie Debney

Executive Manager Property, Buildings & Beach Services

Angela Casey

Executive Manager Sports & Recreation

Lesley Milbourne

Principal Governance Officer

Lauren Reti

Senior Advisor - Governance

Rorie Brookes

Service Desk Analyst

Max Alexander

Service Delivery Analyst

3.1         Minutes of the Ordinary Northern Beaches Council Meeting held on 16 September 2025

254/25 Resolved

Cr Robins / Cr Beaugeard

That the minutes of the Ordinary Northern Beaches Council Meeting held on 16 September 2025, copies of which were previously circulated, are hereby confirmed as a true and correct record of the proceedings of that meeting.

CARRIED

Procedural Motion - Motion of Dissent

Cr De Luca / Cr Singh

That Council dissent from the ruling of the Chair on a point of order.

LOST

Note:      Councillors Beaugeard, Grattan, Dillon and Korzy left the room for voting due to a disclosure of interest.

255/25 Resolved

Cr Grattan / Cr Bingham

That

1.         Items 9.2, 9.3, 10.2, 11.2, 12.1, 13.1, 13.3, 14.1, 14.8, 14.10, 17.2 and 17.5 are dealt with by exception with the recommendations being adopted.

2.         The reports for items 17.2 and 17.5 are to be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as they relate to matters specified in section 10A(2) of the Local Government Act 1993.  

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Glanville, Cr Harvey, Cr Robins, Cr Giltinan, Cr De Luca, Cr Singh and Cr Heins

AGAINST:          Nil

ABSENT:            Cr Beaugeard, Cr Grattan, Cr Dillon and Cr Korzy

Carried

9.2         2026 Ordinary Council Meeting Schedule 

256/25 Resolved

Cr Grattan / Cr Bingham

That Council adopt the following 2026 Council meeting schedule:

RESOLVED BY EXCEPTION

9.3         Audit, Risk and Improvement Committee: 10 June 2025 Meeting Minutes and Annual Report 2024/25 

257/25 Resolved

Cr Grattan / Cr Bingham

That Council:

1.      Note the minutes of the 10 June 2025 Audit, Risk and Improvement Committee (ARIC) meeting.

2.      Note the ARIC’s Annual Report for 2024/25.

RESOLVED BY EXCEPTION

10.2       2025/26 Community Grants Program - Funding Recommendations 

258/25 Resolved

Cr Grattan / Cr Bingham

That Council, pursuant to section 356 of the Local Government Act 1993, approve the allocation of $222,979 (excluding GST) under the 2025/26 Community Grants Program as outlined in Attachments 1 and 2, comprising:

1.       $102,979 in respect of the Arts and Creativity grants program (Attachment 1).

2.       $120,000 in respect of the Community Development grants program (Attachment 2).

RESOLVED BY EXCEPTION

11.2       2025/26 Sport and Recreation Infrastructure Grants Program - Funding Recommendations 

259/25 Resolved

Cr Grattan / Cr Bingham

That Council, pursuant to section 356 of the Local Government Act 1993, approve the allocation of $100,000 (ex GST) under the 2025/26 Sport and Recreation Infrastructure Grants Program to the projects outlined in Attachment 1.

RESOLVED BY EXCEPTION

12.1       2025/26 Placemaking Grants Program - Funding Recommendations 

260/25 Resolved

Cr Grattan / Cr Bingham

That Council, pursuant to section 356 of the Local Government Act 1993, approve the allocation of $20,000 (excluding GST) under the 2025/2026 Placemaking Grants Program as outlined in Attachment 1.

RESOLVED BY EXCEPTION

13.1       Response to Notice of Motion No 2/2025 - Capital Works Analysis Tools 

261/25 Resolved

Cr Grattan / Cr Bingham

That Council note the report.

RESOLVED BY EXCEPTION

13.3       Outcome of Public Exhibition - Proposed Names for 2 Council Roads 

262/25 Resolved

Cr Grattan / Cr Bingham

That Council:

1.       Adopt the proposal to name the unnamed laneway adjacent to Kempbridge Avenue, Seaforth, ‘Weeping Fig Lane’.

2.       Adopt the proposal to name the unnamed laneway adjacent to Alexander Street, Collaroy, ‘Flax Lily Lane’.

RESOLVED BY EXCEPTION

14.1       Notice of Motion No 34/2025 - Establishment of Governor Phillip Park Working Group 

Note:      Councillor Korzy submitted this notice of motion

263/25 Resolved

Cr Grattan / Cr Bingham

That Council:

1.         Note the draft Governor Phillip Plan of Management is in the final stages of development.

2.         Establish a Governor Phillip Park Community Working Group, in preparation for adoption of the Plan of Management, to advise Council in developing concept plans for future community infrastructure and identifying environmental priorities and opportunities.

3.         Staff brief Councillors on proposed terms of reference for the working group, including proposed membership, as part of the future briefing on the draft Governor Phillip Park Plan of Management.

RESOLVED BY EXCEPTION

14.8       Notice of Motion No 41/2025 - Vale Foundation Member, Evelyn (Evie) Langbein OAM 

Note:      Councillors De Luca and Robins submitted this notice of motion

264/25 Resolved

Cr Grattan / Cr Bingham

That Council:

1.       Note with great sadness the passing of West Dee Why Netball Club and Manly Warringah Netball Association Foundation member, Mrs Evelyn (Evie) Langbein OAM on 25 September 2025, aged 95.

2.       Note that Mrs Langbein was a driving force behind Netball (then Women’s Basketball) since the 1940s when she founded West Dee Why Women’s Basketball Club and went on to help establish the Manly Warringah Women’s Basketball Group in 1955 and served as its first Umpires Convenor to then help establish the Association in 1965.

3.       Note, a tireless volunteer, Mrs Langbein served in numerous Manly Warringah Netball Association Executive Committee positions, including Vice President, Carnival Secretary and Intermediate Registrar, and also served over the decades as a Representative Team Coach and Umpire, as well as a member of the Selection, Grading, Carnival, Fixtures, Judiciary and Appeals Sub Committees.

4.       Note that in recognition of her outstanding service to Netball, she was awarded Life Membership of West Dee Why Netball Club and Manly Warringah Netball Association, the Netball NSW Anne Clark BEM Service Award, Warringah Council Australia Day Outstanding Community Service Award and the Medal of the Order of Australia.

5.       Note that Mrs Langbein was also a member of Collaroy Surf Life Saving Club's first ever female March Past team in 1946 and also competed in 1947.

6.       Acknowledge Mrs Langbein's trail blazing service in all capacities to make Manly Warringah Netball Association the successful organisation it is today, extend its sympathy to Mrs Langbein's family and request Council's General Manager to liaise with the Langbein family and Manly Warringah Netball Association on an appropriate memorial to honour her extraordinary service to the community.

RESOLVED BY EXCEPTION

14.10     Notice of Motion No 42/2025 - Planning Proposal for Wilga Wilson Precinct, Ingleside 

Note:      Councillor De Luca submitted this notice of motion

265/25 Resolved

Cr Grattan / Cr Bingham

That:

1.       Council extend the preliminary notification period for the Wilga Wilson Precinct, Ingleside Planning Proposal until Monday, 1 December 2025.

2.       Notification of the extension of time for submissions be advertised on Council’s website and other social media networks. 

RESOLVED BY EXCEPTION

17.2       RFT 2025/001014 - Dee Why Beach Shed Cafe 

266/25 Resolved

Cr Grattan / Cr Bingham

That Council:

1.       Accept the tender submission received for RFT 2025/001014 – Lease & Licence of Dee Why Beach Shed Cafe at Dee Why Beach Reserve from BMC Catering Pty Ltd trading as Gusto on the Beach (ABN 16 631 025 477) for $70,000 per annum (excluding GST), subject to annual CPI rent adjustments, and 5% of turnover above $700,000 for an initial 10-year term with a 5-year option to extend the lease.

2.       Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution.

RESOLVED BY EXCEPTION

17.5       RFT 2025/000956 - Roof Membrane Upgrade and Associated Works at Dee Why Civic Centre (Final Stage) 

267/25 Resolved

Cr Grattan / Cr Bingham

That:

1.       Accept the tender of JXB Projects Pty Ltd for RFT 2025/000956 – Roof Membrane Upgrade and Associated Works at Dee Why Civic Centre (Final Stage) for the sum of $228,311 excluding GST.

2.       Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution and to approve contract payments up to the amount specified in the confidential evaluation report.

RESOLVED BY EXCEPTION

8.1         Local Government New Zealand Sector Meetings 

Cr Bingham / Cr Grattan

That Council approve the Mayor accepting the invitation to travel to New Zealand to attend Local Government New Zealand metropolitan and regional sector meetings, at no cost to Northern Beaches Council.

268/25 Resolved - Motion be put

Cr Beaugeard

That the motion be now put.

CARRIED

269/25 Resolved

Cr Bingham / Cr Grattan

That Council approve the Mayor accepting the invitation to travel to New Zealand to attend Local Government New Zealand metropolitan and regional sector meetings, at no cost to Northern Beaches Council.

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr Giltinan, Cr De Luca and Cr Singh

Carried

9.1         Tabling of Designated Persons Returns 2024/25 

270/25 Resolved

Cr Beaugeard / Cr Hackman

That Council:

1.       Note the designated persons disclosure of interest returns for the period 1 July 2024 to
30 June 2025, as tabled in accordance with clause 4.25 of Council’s Code of Conduct.

2.       Adopt the list of positions for designated persons for the period 1 July 2025 to 30 June 2026 in accordance with clause 4.8 of Council’s Code of Conduct.

Voting

FOR:                   Unanimous

Carried

9.4         Public Exhibition - Draft Code of Meeting Practice 

Cr Beaugeard / Cr Heins

That Council:

1.         Place the draft Code of Meeting Practice on public exhibition for a period of 42 days with the outcome of the public exhibition to be reported to Council.

2.         Note that although no specific reference is made in the Code of Meeting Practice to actions to be taken when the chamber is misled on an item, they can correct the record at the next meeting through a notice of motion.

3.         Write to the NSW Minister for Local Government seeking reconsideration and further discussion on some of the new provisions in the Model Code of Meeting Practice that are considered sector-wide issues and anticipated to pose challenges to Council meetings. 

4.         Submit the following motion to the Local Government NSW 2025 Annual Conference:

a.         That Local Government NSW advocate to the NSW Government to address sector-wide concerns regarding some of the new provisions of the new Model Code of Meeting Practice.

Amendment

Cr De Luca/Cr Singh

That Council:

1.         Place the draft Code of Meeting Practice on public exhibition for a period of 42 days with the outcome of the public exhibition to be reported to Council.

2.         Delete any reference to changing the date and time of the public forum to ensure that it continues to be held prior to the Council meeting.

3.         As part of the public exhibition, ask whether the community wants 2 ordinary meetings per month instead of one.

4.         Write to the NSW Minister for Local Government seeking reconsideration and further discussion on some of the new provisions in the Model Code of Meeting Practice that are considered sector-wide issues and anticipated to pose challenges to Council meetings. 

5.         Submit the following motion to the Local Government NSW 2025 Annual Conference:

a.         That Local Government NSW advocate to the NSW Government to address sector-wide concerns regarding some of the new provisions of the new Model Code of Meeting Practice.

Voting

FOR:                   Cr Hrnjak, Cr Glanville, Cr Harvey, Cr Giltinan, Cr De Luca and Cr Singh

AGAINST:          Cr Bingham, Cr Williams, Cr Hackman, Cr Beaugeard, Cr Grattan, Cr Robins, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE MOTION

271/25 Resolved

Cr Beaugeard / Cr Heins

That Council:

1.         Place the draft Code of Meeting Practice on public exhibition for a period of 42 days with the outcome of the public exhibition to be reported to Council.

2.         Note that although no specific reference is made in the Code of Meeting Practice to actions to be taken when the chamber is misled on an item, they can correct the record at the next meeting through a notice of motion.

3.         Write to the NSW Minister for Local Government seeking reconsideration and further discussion on some of the new provisions in the Model Code of Meeting Practice that are considered sector-wide issues and anticipated to pose challenges to Council meetings. 

4.         Submit the following motion to the Local Government NSW 2025 Annual Conference:

a.         That Local Government NSW advocate to the NSW Government to address sector-wide concerns regarding some of the new provisions of the new Model Code of Meeting Practice.

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Harvey, Cr Grattan, Cr Robins, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr Glanville, Cr Giltinan, Cr De Luca and Cr Singh

Carried

Procedural Motion - Adjourn the Meeting

272/25 Resolved

Cr Heins / Cr Bingham

That in accordance with clause 19.1 of the Code of Meeting Practice the meeting be adjourned for 10 minutes.

CARRIED

9.5         Draft 2024/25 Financial Statements and Budget Rollovers 

273/25 Resolved

Cr Grattan / Cr Robins

That:

1.       Council resolve:

a.       the Financial Statements for the year ended 30 June 2025 have been prepared in accordance with the provisions of the Local Government Act 1993 and the regulations made thereunder, the Australian Accounting Standards and professional pronouncements and the Local Government Code of Accounting Practice and Financial Reporting

b.       to the best of the Council’s knowledge and belief, the Financial Statements present fairly Council’s operating result and financial position for the year and accord with Council’s accounting and other records

c.       Council is unaware of any matter that would render the Financial Statements false or misleading in any way.

2.       The Mayor, Councillor Grattan, the Chief Executive Officer and Chief Financial Officer be authorised to sign the ‘Statement by Councillors and Management’ for the Financial Statements.

3.       The Financial Statements for the year ended 30 June 2025 be referred to Council’s Auditor for audit.

4.       Council hereby delegate to the Chief Executive Officer authority, upon receipt of the Auditor’s reports, to arrange for public notice to be given in the required format on Council’s website of the Council Meeting for presentation of the audited 2024/25 Financial Statements.

5.       Council establish 3 new internally restricted cash reserves for:

a.   Resilience (and an initial transfer of $2,534,167 into the reserve at 30 June 2025)

b.   Carry over works (and an initial transfer of $28,350,203 into the reserve at 30 June 2025)

c.   Information and digital technology (with transfers to and from the reserve to be budgeted in future years).

6.       Council roll over the following from the 2024/25 year to the 2025/26 budget for the items identified in the report:

a.       $1,439,111 in operational projects expenditure and associated funding

b.       $10,820,414 in capital projects expenditure and associated funding.

7.       Council reduce the 2025/26 budget for works undertaken in 2024/25 and budgeted in 2025/26 for the items identified in the report:

a.       $1,163,503 in capital projects expenditure and associated funding.

Voting

FOR:                   Unanimous

Carried

9.6         Establishment of the Performance Review Panel - Chief Executive Officer 

Cr Bingham / Cr Hackman

That Council resolve the composition of the Chief Executive Officer’s performance review panel to consist of the Mayor, Deputy Mayor, Councillor Giltinan and Councillor Glanville through to July 2026.

Amendment

Cr De Luca / Cr Singh

That Council:

1.         Note with concern that in the NSW Public Service as well as the corporate world an employee does not have the ability to nominate a representative to participate in their performance review.

2.         Write to the Minister for Local Government, The Hon Ron Hoenig MP requesting that the Office of Local Government remove any provision that enables a General Manager of a Council to select their own representative on their own performance review panel.

3.         Call upon the Minister for Local Government to introduce a salary scale the same as that for the NSW Public Service and Senior Executive Service to prevent Council executives from being paid in excess of community expectation and more than many Government officials and elected office holders.

4.         Note the statements of the Minister for Local Government in the Budget Estimates Committee that general managers of Council should not be titling themselves chief executive officers and that they have no executive powers.

5.         Resolve the composition of Mr Scott Phillips's performance review panel to consist of the Mayor, Deputy Mayor, one nominated Councillor and Mr Phillips's nominee, Cr Giltinan (pending any change as proposed in clause 2 above) through to July 2026.

274/25 Resolved - Motion be put

Cr Bingham

That the motion be now put.

CARRIED

Amendment

Cr De Luca / Cr Singh

That Council:

1.         Note with concern that in the NSW Public Service as well as the corporate world an employee does not have the ability to nominate a representative to participate in their performance review.

2.         Write to the Minister for Local Government, The Hon Ron Hoenig MP requesting that the Office of Local Government remove any provision that enables a General Manager of a Council to select their own representative on their own performance review panel.

3.         Call upon the Minister for Local Government to introduce a salary scale the same as that for the NSW Public Service and Senior Executive Service to prevent Council executives from being paid in excess of community expectation and more than many Government officials and elected office holders.

4.         Note the statements of the Minister for Local Government in the Budget Estimates Committee that general managers of Council should not be titling themselves chief executive officers and that they have no executive powers.

5.         Resolve the composition of Mr Scott Phillips's performance review panel to consist of the Mayor, Deputy Mayor, one nominated Councillor and Mr Phillips's nominee, Councillor Giltinan (pending any change as proposed in clause 2 above) through to July 2026. 

Voting

FOR:                   Cr De Luca and Cr Singh

AGAINST:          Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Giltinan, Cr Dillon, Cr Korzy and Cr Heins

Lost

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE ORIGINAL MOTION

275/25 Resolved

Cr Bingham / Cr Hackman

That Council resolve the composition of the Chief Executive Officer’s performance review panel to consist of the Mayor, Deputy Mayor, Councillor Giltinan and Councillor Glanville through to July 2026.

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Giltinan, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr De Luca and Cr Singh

Carried

9.7         Monthly Investment Report - August 2025 

276/25 Resolved

Cr De Luca / Cr Singh

That Council note the Investment Report as at 31 August 2025, including the certification by the Responsible Accounting Officer.

Voting

FOR:                   Unanimous

Carried

10.1       Public Exhibition - Draft Customer Experience Strategy 

277/25 Resolved

Cr Beaugeard / Cr Grattan

That the draft Customer Experience Strategy 2030 be placed on public exhibition for a minimum of 28 days with the outcome reported to Council, subject to the following amendments being made:

1.         Explore creating measures relating to the speed, efficiency and effectiveness of dealing with customer requests.

2.         Explore the inclusion of clear expectations for customers regarding timing and priority of requests.

3.         Include an action to work closely with other public authorities to ensure optimum customer experience.

4.         Include an action to ensure priority populations and multicultural communities are proactively supported.

Voting

FOR:                   Unanimous

Carried

11.1       Outcome of Public Exhibition - Climate Change Policy 

278/25 Resolved

Cr Harvey / Cr Glanville

That Council:

1.       Adopt the draft Climate Change Policy (Attachment 2) with the following amendment:

a.         Policy Principle 13 – Ensure local biodiversity and ecological processes are both protected and leveraged with regard to climate change impacts and mitigation, respectively.

2.       Revoke the following policies:

a.       Carbon Neutral Policy – C06 (former Manly)

b.       Environmental Sustainability Policy – STR PL 830 (former Warringah)

c.       Sustainability Policy – No164 (former Pittwater)

d.       Ethical Charter – Sustainability Policy – E40 (former Manly)

e.       Climate Change Policy – No176 (Attachment 7).

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Giltinan, Cr Singh, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr De Luca

Carried

11.3       2025/26 Environmental Grants Program - Funding Recommendations 

279/25 Resolved

Cr Korzy / Cr Hrnjak

That Council, pursuant to section 356 of the Local Government Act 1993, approve the allocation of $50,000 (excluding GST) under the 2025/26 Environmental Grants Program as outlined in Attachment 1.

Voting

FOR:                   Cr Williams, Cr Hrnjak, Cr Hackman, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Giltinan, Cr De Luca, Cr Singh, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Nil

ABSENT:            Cr Bingham and Cr Beaugeard

Carried

13.2       Northern Beaches Council Local Transport Forum - Proposed Terms of Reference 

280/25 Resolved

Cr Beaugeard / Cr Bingham

That Council:

1.       In line with the requirements of Transport for NSW, establish the Northern Beaches Council Local Transport Forum, which will replace the Local Traffic Committee.

2.       Adopt the terms of reference of the Northern Beaches Council Local Transport Forum as detailed in Attachment 1.

3.       Nominate Councillor Robins as the Chair of the Local Transport Forum.

4.       Ensure a handover period from the former chair of the Local Traffic Committee to the new chair of the Local Transport Forum.

5.       Invite all the former voting members of the Local Traffic Committee to an in-person briefing meeting regarding the new terms of reference and any changes on notification and requests.

Voting

FOR:                   Unanimous

Carried

14.2       Notice of Motion No 35/2025 - Advocacy to Protect New Housing from Bushfire Risks and Other Hazards 

281/25 Resolved

Cr Glanville / Cr Williams

That Council:

1.       Note with concern the article in the Sydney Morning Herald titled ‘How new planning rules could stop emergency services blocking housing’ dated 24 August 2025.

2.       Write to the NSW Minister for Planning and Public Spaces and NSW Minister for Emergency services to:

a.       oppose any proposed plans to amend planning laws to allow the Department of Planning, Housing and Infrastructure to override expert advice from other NSW Government Agencies such as the NSW Rural Fire Service and NSW State Emergency Services

b.       request a meeting between the Ministers, Council staff, and any interested councillors

c.       request that the local government sector and NSW Government agencies be consulted properly before any amendments to Environmental Planning and Assessment Act 1979 provisions concerning concurrences and integrated approvals.

3.       Write to Local Government NSW and request its advocacy to oppose any proposed reforms of this nature.

4.       Write to the members for Wakehurst, Pittwater, Manly and Davidson regarding this motion.

Voting

FOR:                   Unanimous

Carried

14.3       Notice of Motion No 36/2025 - Recognition of Warringah Rugby Club's 2025 Chikarovski Cup & 2025 Shute Shield Premiership 

282/25 Resolved

Cr Robins / Cr Giltinan

That Council:

1.       Recognise and congratulate the achievements of the Warringah Rugby Club’s women’s team, the Ratettes, in securing the Sydney Premier Women’s 2025 Chikarovski Cup.

2.       Recognise and congratulate the achievements of the Warringah Rugby Club men’s team, The Rats, on winning the 2025 Charter Hall Shute Shield in the same season.

3.       Write to the Club to formally convey Council’s congratulations and appreciation for its role in promoting the grassroots development of Rugby Union in the Northern Beaches.

Voting

FOR:                   Unanimous

Carried

283/25 Resolved

Cr Glanville / Cr Robins

That:

1.       The order of business change to bring forward 17.1, 17.3, 17.4, 17.8 to be dealt with immediately.

2.       In accordance with the requirements of section 10A of the Local Government Act 1993 as addressed below, Council resolve to close the meeting to the public to consider and discuss:

a.     Item 17.1 RFT 2025/000935 - Auditorium Seating Replacement at Glen Street Theatre on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it [10A(2)(d(i)) Local Government Act 1993].

This report discusses/provides advice concerning commercial tenders. On balance, the public interest in preserving the confidentiality of the information about the matter outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information would result in the release of commercial in confidence information.

b.     Item 17.3 Offer to Manage Crown Land - Ingleside on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, confer a commercial advantage on a competitor of the council [10A(2)(d(ii)) Local Government Act 1993].

This report discusses/provides advice concerning Crown Land being offered to Council to manage. On balance, the public interest in preserving the confidentiality of the information about the matter outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information may jeopardise the proposal.

c.     Item 17.4 RFT 2025/075 - North Narrabeen SLSC Work - Stage 1 & 2 on the basis that it involves the receipt and discussion of commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it [10A(2)(d(i)) Local Government Act 1993].

This report discusses/provides advice concerning commercial tenders. On balance, the public interest in preserving the confidentiality of the information about the matter outweighs the public interest in maintaining openness and transparency in Council decision-making because the disclosure of this information would result in the release of commercial in confidence information.

D.     Item 17.8 Mayoral Minute No 11/2025 - Annual Performance Review of the Chief Executive Officer July 2024 - June 2025 on the basis that it involves the receipt and discussion of personnel matters concerning particular individuals (other than councillors) [10A(2)(a) Local Government Act 1993].

This report discusses/provides advice concerning the Chief Executive Officer’s Performance Review.

3.       The resolutions passed by Council in closed session be made public after the conclusion of the closed session and such resolutions be recorded in the minutes of the Council meeting.

CARRIED

NOTE: The meeting moved into closed session at 10:04pm

Procedural Motion - Extension of Meeting

Cr De Luca / Cr Singh

That in accordance with clause 19.3 of the Code of Meeting Practice the meeting time be extended to 11:30pm and resume into closed session for the remainder of the items.

LOST

Procedural Motion - Extension of Meeting

288/25 Resolved

Cr Hrnjak / Cr Williams

That in accordance with clause 19.3 of the Code of Meeting Practice the meeting time be extended by 30 minutes.

CARRIED

Procedural Motion - Change to Order of Business

289/25 Resolved

Cr De Luca / Cr Singh

That the order of business be changed so Items 14.4 and 14.5 be brought forward and dealt with immediately.

CARRIED

14.4       Notice of Motion No 37/2025 - Outdoor Dining & Food Trucks 

Cr Glanville / Cr Dillon

That Council:

1.       Acknowledge that outdoor dining promotes activation of public space, and vibrant social spaces.

2.       Survey relevant stakeholders (including outdoor dining licence holders, food truck permit holders, and local chambers of commerce) on:

a.       Council’s Outdoor Dining and Footpath Merchandise Guide

b.        processes to allow outdoor dining and food trucks to operate on Council land.

3.       Report back to Council by March 2026 with any proposed revisions to:

a.       the Outdoor Dining and Footpath Merchandise Guide

b.       Council processes for granting approval for food trucks to operate on Council land.

Amendment

Cr De Luca / Cr Singh

That Council:

1.       Note the licence period for Mobile Food Vehicle Permits has been extended until 1 November 2025 and will not require vehicles to be moved overnight whilst Council works through matters raised by operators regarding permit conditions and compliance and complaints received. 

2.       Acknowledge outdoor dining promotes activation of public space, and vibrant social spaces.

3.       Request Council’s General Manager to undertake an online survey on the Your Say page of Council’s website and invite relevant stakeholders (including outdoor dining licence holders, food truck permit holders, and local chambers of commerce on matters such as:

a.       Council’s Outdoor Dining and Footpath Merchandise Guide

b.       processes for obtaining outdoor dining licences and permits for food trucks to operate on Council land.

4.       Report back to Council within 6 months with any proposed revisions to:

a.       the Outdoor Dining and Footpath Merchandise Guide

b.       Council processes for granting approval for food trucks to operate on Council land.

5.       Extend all Mobile Food Vehicle Permits pending the resolving of the report, on the Outdoor Dining and Footpath Merchandise Guide and request that Council not take any action to move a permit holder pending the outcome of such report.

Voting

FOR:                   Cr Giltinan, Cr De Luca and Cr Singh

AGAINST:          Cr Bingham, Cr Williams, Cr Hrnjak, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Dillon, Cr Korzy and Cr Heins

ABSENT:            Cr Hackman

Lost

Motion of Dissent

Cr De Luca / Cr Singh

That Council dissent from the ruling of the Chair on a point of order.

LOST

THE AMENDMENT WAS LOST AND DEBATE RESUMED ON THE ORIGINAL MOTION

290/25 Resolved

Cr Glanville / Cr Dillon

That Council:

1.       Acknowledge that outdoor dining promotes activation of public space, and vibrant social spaces.

2.       Survey relevant stakeholders (including outdoor dining licence holders, food truck permit holders, and local chambers of commerce) on:

a.       Council’s Outdoor Dining and Footpath Merchandise Guide

b.        processes to allow outdoor dining and food trucks to operate on Council land.

3.       Report back to Council by March 2026 with any proposed revisions to:

a.       the Outdoor Dining and Footpath Merchandise Guide

b.       Council processes for granting approval for food trucks to operate on Council land.

Voting

FOR:                   Cr Bingham, Cr Hrnjak, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Robins, Cr Giltinan, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr Williams and Cr De Luca

ABSENT:            Cr Hackman, Cr Grattan and Cr Singh

Carried

17.1       RFT 2025/000935 - Auditorium Seating Replacement at Glen Street Theatre

286/25 Resolved

Cr Korzy / Cr Hrnjak

That Council:

1.       Accept the tender of Hadley Australia Pty Ltd (ABN 63 070 396 397) for RFT 2025 / 000935 – Auditorium Seating Replacement at Glen Street Theatre for the sum of $358,865 excluding GST.

2.       Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution and to approve contract payments up to the amount specified in the confidential evaluation report.

3.       Ensure any changes in the building should be sympathetic to the character and heritage of the theatre.

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Glanville, Cr Harvey, Cr Grattan, Cr Dillon and Cr Korzy

AGAINST:          Cr Beaugeard, Cr Robins, Cr Giltinan, Cr De Luca, Cr Singh and Cr Heins

ABSENT:            Cr Hackman

Carried

17.2       RFT 2025/001014 - Dee Why Beach Shed Cafe

266/25Resolved

Cr Grattan / Cr Bingham

That Council:

1.       Accept the tender submission received for RFT 2025/001014 – Lease & Licence of Dee Why Beach Shed Cafe at Dee Why Beach Reserve from BMC Catering Pty Ltd trading as Gusto on the Beach (ABN 16 631 025 477) for $70,000 per annum (excluding GST), subject to annual CPI rent adjustments, and 5% of turnover above $700,000 for an initial 10-year term with a 5-year option to extend the lease.

2.       Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution.

RESOLVED BY EXCEPTION

Note:         This is a copy of the resolution that was resolved by exception in open session in section 6.0-Items Resolved by Exception on page 12.

17.5       RFT 2025/000956 - Roof Membrane Upgrade and Associated Works at Dee Why Civic Centre (Final Stage)

267/25 Resolved

Cr Grattan / Cr Bingham

That:

1.       Accept the tender of JXB Projects Pty Ltd for RFT 2025/000956 – Roof Membrane Upgrade and Associated Works at Dee Why Civic Centre (Final Stage) for the sum of $228,311 excluding GST.

2.       Delegate authority to the Chief Executive Officer to execute all necessary documentation to give effect to this resolution and to approve contract payments up to the amount specified in the confidential evaluation report.

RESOLVED BY EXCEPTION

Note:         This is a copy of the resolution that was resolved by exception in open session in section 6.0-Items Resolved by Exception on page 12.

17.8       Mayoral Minute No 11/2025 - Annual Performance Review of the Chief Executive Officer July 2024 - June 2025

285/25 Resolved

Cr Bingham / Cr Robins

That:

1.       The report and outcomes in the Performance Review of the Chief Executive Officer July 2024 to June 2025 be adopted.

2.       In accordance with the Chief Executive Officer’s employment contract, Council send a written report setting out its conclusions to the Chief Executive Officer advising him of his performance.

Voting

FOR:                   Cr Bingham, Cr Williams, Cr Hrnjak, Cr Hackman, Cr Beaugeard, Cr Glanville, Cr Harvey, Cr Grattan, Cr Robins, Cr Giltinan, Cr Dillon, Cr Korzy and Cr Heins

AGAINST:          Cr De Luca and Cr Singh

Carried

14.5

Notice of Motion No 38/2025 - Call for Review of Environmental Planning and Assessment (Planning Systems Reform) Bill 2025

14.6

Notice of Motion No 39/2025 - Options for Enhancing Customer Experience

14.7

Notice of Motion No 40/2025 - Open Space Mobile Food Vehicle Permits

14.9

Notice of Motion No 43/2025 - Expansion of the NSW Government's Drone Shark Management Program

17.3

Offer to Manage Crown Land - Ingleside

17.4

RFT 2025/075 - North Narrabeen SLSC Work - Stage 1 & 2

Mayor

Chief Executive Officer